AI Agent · Ops WhatsApp Citizen Group

Egasca Field Ops

A branch of a 27 billion dollar enterprise was running its field operations on paper and Excel. We replaced all of it with one AI agent — and recovered over 100,000 euros a year.

Client Egasca SA · Citizen Group  ·  Stack AI Agent · WhatsApp · ERP Integration
Case Study Video
Video Breakdown · Coming Soon
€100k+
Recovered Per Year
$27B
Parent Co. Market Cap
0
New SaaS Subscriptions

Not A Startup. A Branch Of A $27B Group.

Egasca is part of the Citizen Group. Yes — the watch company. Citizen has a market cap of 27 billion dollars. Egasca is the arm that builds industrial manufacturing machines across Europe.

Publicly traded company. Heavy industry. Real operations. They build and sell large, expensive equipment that factories depend on every day. Once a machine is sold, Egasca is responsible for keeping it running — repairs when something breaks, scheduled maintenance every few months, replacement parts. The full lifecycle.

It's not "sell and forget." Every machine ever shipped is a customer they're still actively servicing. Multiply that across thousands of machines.
Corporate Context
  • Part of Citizen Group (watches + industrial)
  • Publicly traded, ~$27B market cap
  • European industrial machinery arm
  • Reports field data up to the parent co.
Operational Footprint
  • Thousands of machines in the field
  • Repairs + scheduled maintenance + parts
  • Technicians dispatched across regions
  • Constant stream of jobs, every day

They Had An ERP. Nobody Used It.

When a customer's machine breaks down, Egasca sends a technician. On top of that, every machine needs regular maintenance — inspections every few months or years depending on the model. With thousands of machines in their portfolio, that's a constant stream of jobs.

To manage it all, they had an ERP. On paper, that should have been enough. In reality the system was clunky, slow, and the team avoided it. So tickets, materials used, hours worked, travel distances — all of it got documented in Excel spreadsheets, on paper, or not at all.

When you're tracking thousands of machines across paper and spreadsheets, things get lost. Customers get missed. Follow-ups don't happen. A technician drives out, replaces a part, and nobody logs which part or how long it took.

Estimated cost: ~€100,000 per year — gone. Not because of bad people. Because of a bad system.

One Agent. Two Surfaces.

🎤
Voice
Note
AI
Agent
Invoice
Sent

The challenge wasn't just building software. It was building an AI agent smart enough to run their operations without anyone babysitting it.

We audited the business, understood every decision a human was making in the process — and taught an AI agent to make those decisions instead.

Part 01 — Customer Service App
  • Ticket comes in — agent takes over end to end
  • Decides priority, picks closest qualified technician
  • Schedules the visit, lists every material needed
  • Cross-checks reported materials, hours, kilometers
  • Generates the report and the invoice automatically
Part 02 — WhatsApp Agent
  • Built for technicians on the road, not desks
  • Voice note in: "finished at Miller GmbH, replaced hydraulic pump, 3 hours"
  • Agent transcribes, parses, logs parts, updates status
  • No forms. No laptop. No paperwork to chase.
STEP 01
Ticket Intake
Customer reports issue or maintenance job triggers automatically.
STEP 02
Agent Dispatches
Priority, technician, date, materials — decided by the agent.
STEP 03
Field Capture
Technician sends a WhatsApp voice note. Agent does the rest.

The Agent Runs The Operation Now.

025791 036920 047130 ,000+

All the manual tracking, the chasing, the errors from human data entry — gone. The 100,000 euros they were losing per year — recovered. And they did it without adding a single new software license to their stack.

€100k+
Recovered Annually
0
New SaaS Licenses
1
Agent Replaces ERP + Paper + Excel
Operational Impact
  • No more lost tickets or missed follow-ups
  • Materials, hours, kilometers logged every time
  • Reports and invoices generated automatically
  • Technicians stay in the field, not on forms
Corporate Impact
  • Clean data flowing into Citizen Group reporting
  • Parent co. gets accurate field numbers
  • No manual compilation between subsidiaries
  • One system instead of a tool stack nobody uses
One agent replaced paper, Excel, and an ERP nobody used — and the lost €100k came back.

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